4.3 Opt-Out from the setting of cookies on your individual browser or disable cookies

In many cases you may opt-out from the collection of non-essential device and usage data on your web browser by managing your cookies at the browser or device level.You can find out more information about how to change your browser cookie settings at www.allaboutcookies.org. But be advised that choosing to disable cookies may limit your ability to use some features on our Websites and Services.

While some internet browsers offer a “do not track” or “DNT” option that lets you tell websites that you do not want to have your online activities tracked, these features are not yet uniform and there is no common standard adopted by industry groups, technology companies, or regulators. Therefore, we do not currently commit to responding to browsers’ DNT signals with respect to our Websites. HireLogic takes privacy and meaningful choice seriously and will make efforts to continue to monitor developments around DNT browser technology and the implementation of a standard.

Google Analytics – We use Google Analytics to help us manage and improve the Website and Services. Google provides a Browser Add-On that allows you to opt-out by downloading and installing the add-on for your web browser, available at https://tools.google.com/dlpage/gaoptout.

4.5 Social Media Features

Our Websites may use social media features, such as the Facebook “like” button, the “Tweet” button and other sharing widgets (“Social Media Features”). Social Media Features may allow you to post information about your activities on our Websites to outside platforms and social networks. Social Media Features may also allow you to like or highlight information we have posted on our Websites or our branded social media pages. Social Media Features are either hosted by each respective platform or hosted directly on our Websites. To the extent the Social Media Features are hosted by the platforms themselves, and you click through to these from our Websites, the platform may receive information showing that you have visited our Websites. If you are logged in to your social media account, it is possible that the respective social media network can link your visit to our Websites with your social media profile.

HireLogic also allows you to log in to certain of our Websites using sign-in services like Facebook Connect. These services authenticate your identity and provide you the option to share certain Personal Data from these services with us such as your name and email address to pre-populate our sign-up form. Your interactions with Social Media Features are governed by the privacy policies of the companies providing them.

4.6 Telephony log information

If you use certain features of our services on a mobile device, we may also collect telephony log information (like phone numbers, time and date of calls, duration of calls, SMS routing information and types of calls), device event information (such as crashes, system activity, hardware settings, browser language), and location information (through IP address, GPS, and other sensors that may, for example, provide us with information on nearby devices, Wi-Fi access points and cell towers).

5. Purposes for which we process Personal Data and the legal bases on which we rely

We collect and process your Personal Data for the following purposes:

• Providing our Websites and Services (including necessary functionality for both): We process your Personal Data to perform our contract with you for the use of our Websites and Services and to fulfill our obligations under the applicable Terms of Use or other agreement; if we have not entered into a contract with you, we base the processing of your Personal Data on our legitimate interest to operate and administer our websites and to provide you with content you access and request (e.g., to download content from our websites);
• Promoting the security of our Websites and Services: We process your Personal Data by tracking use of our Websites and Webservices, creating aggregated non-personal data, verifying accounts and activity, investigating suspicious activity, and enforcing our terms and policies to the extent it is necessary for our legitimate interest in promoting the safety and security of the services, systems and applications and in protecting our rights and the rights of others;
• Managing user registrations: If you have registered for an account with us, we process your Personal Data by managing your user account for the purpose of performing our contract with you according to applicable terms of service;
• Handling contact and user support requests: If you fill out a “Contact Me” web form or request user support, or if you contact us by other means including via a phone call, we process your Personal Data to perform our contract with you and to the extent it is necessary for our legitimate interest in fulfilling your requests and communicating with you;
• Managing event registrations and attendance: We process your Personal Data to plan and host events or webinars for which you have registered or that you attend, including sending related communications to you, to perform our contract with you;
• Managing contests or promotions: If you register for a contest or promotion, we process your Personal Data to perform our contract with you. Some contests or promotions have additional rules containing information about how we will process your Personal Data;
• Managing payments: If you have provided financial information to us, we process your Personal Data to verify that information and to collect payments to the extent that doing so is necessary to complete a transaction and perform our contract with you;
• Developing and improving our Websites and Services: We process your Personal Data to analyze trends and to track your usage of and interactions with our websites and services to the extent it is necessary for our legitimate interest in developing and improving our Websites and Services and providing our users with more relevant content and service offerings, or where we seek your valid consent;
• Assessing and improving user experience: We process device and usage data as described in Section 4.1 above, which in some cases may be associated with your Personal Data, to analyze trends and assess and improve the overall user experience to the extent it is necessary for our legitimate interest in developing and improving the service offering, or where we seek your valid consent;
• Reviewing compliance with applicable usage terms: We process your Personal Data to review compliance with the applicable usage terms in our Terms of Service to the extent that it is in our legitimate interest to ensure adherence to the relevant terms;
• Assessing capacity requirements: We process your Personal Data to assess the capacity requirements of our Services to the extent that it is in our legitimate interest to ensure that we are meeting the necessary capacity requirements of our service offering;
• Identifying customer opportunities: We process your Personal Data to assess new potential customer opportunities to the extent that it is in our legitimate interest to ensure that we are meeting the demands of our customers and their users’ experiences;
• Registering office visitors: We process your Personal Data for security, health, and safety reasons, to register visitors to our offices and to manage non-disclosure agreements that visitors may be required to sign, to the extent such processing is necessary for our legitimate interest in protecting our offices, staff and visitors and our confidential information against unauthorized access;
• Recording phone calls: We may record phone calls for training, quality assurance, and administration purposes. If required under applicable law, we will obtain your prior consent or give you the option to object to a call being recorded;
• Sending marketing communications: We will process your Personal Data or device and usage data, which in some cases may be associated with your Personal Data, to send you marketing information, product recommendations and other non-transactional communications (e.g., marketing newsletters, telemarketing calls, SMS, or push notifications) about us and our affiliates and partners, including information about our products, promotions or events as necessary for our legitimate interest in conducting direct marketing or to the extent you have provided your prior consent (please see the “Your rights relating to your Personal Data” section, below, to learn how you can control the processing of your Personal Data by HireLogic for marketing purposes); and
• Complying with legal obligations: We process your Personal Data when cooperating with public and government authorities, courts or regulators in accordance with our legal obligations under applicable laws to the extent this requires the processing or disclosure of Personal Data to protect our rights or is necessary for our legitimate interest in protecting against misuse or abuse of our websites, protecting personal property or safety, pursuing remedies available to us and limiting our damages, complying with judicial proceedings, court orders or legal processes, respond to lawful requests, or for auditing purposes.

If we need to collect and process Personal Data by law, or under a contract we have entered into with you, and you fail to provide the required Personal Data when requested, we may not be able to perform our contract with you.Where required by law, we obtain your consent to use and process your Personal Data.

6. Who do we share Personal Data with?

We may share your Personal Data as follows:

• Service Providers: With our contracted service providers, who provide services such as IT and system administration and hosting, payment processing, research and analytics, marketing, customer support and data enrichment for the purposes and pursuant to the legal bases described above; such service providers comprise companies located in the countries in which we operate.These service providers are contractually obligated to protect the security of Personal Data we provide to them and not us it for any other purpose or party.
• Affiliates: If you use our Websites to register for an event or webinar organized by one of our affiliates, we may share your Personal Data with the affiliate to the extent this is required on the basis of the affiliate’s contract with you to process your registration and ensure your participation in the event; in such instances, our affiliate will process the relevant Personal Data as a separate controller and will provide you with further information on the processing of your Personal Data, where required.
• Event Sponsors: If you attend an event or webinar organized by us, or download or access an asset on our website, we may share your Personal Data with sponsors of the event. If required by applicable law, you may consent to such sharing via the registration form or by allowing your attendee badge to be scanned at a sponsor booth. In these circumstances, your information will be subject to the sponsors’ privacy statements. If you do not wish for your information to be shared, you may choose to not opt-in via event/webinar registration or elect to not have your badge scanned, or you can opt-out in accordance with Section 7 below;
• Customers with Whom You Are Affiliated: If you use our Services as an authorized user, we may share your Personal Data with the affiliated customer responsible for your access to the services to the extent this is necessary for verifying accounts and activity, investigating suspicious activity, or enforcing our terms and policies;
• Contest and Promotion Sponsors: With sponsors of contests or promotions for which you register;
• Third party networks and websites: With third-party social media networks, advertising networks and websites, so that HireLogic can market and advertise on third party platforms and websites;
• Professional Advisers: In individual instances, we may share your Personal Data with professional advisers acting as service providers, processors, or joint controllers – including lawyers, bankers, auditors, and insurers based in countries in which we operate who provide consultancy, banking, legal, insurance and accounting services, and to the extent we are legally obliged to share or have a legitimate interest in sharing your Personal Data;
• Third Parties Involved in a Corporate Transaction: If we are involved in a merger, reorganization, dissolution or other fundamental corporate change, or sell a website or business unit, or if all or a portion of our business, assets or stock are acquired by a third party. In accordance with applicable laws, we will use reasonable efforts to notify you of any transfer of Personal Data to an unaffiliated third party.

We may also share anonymous or de-identified usage data with HireLogic’s service providers for the purpose of helping HireLogic in such analysis and improvements. Additionally, HireLogic may share such anonymous or de-identified usage data on an aggregate basis in the normal course of operating our business; for example, we may share information publicly to show trends about the general use of our Services.

Anyone using our communities, forums, blogs, or chat rooms on our Websites may read any Personal Data or other information you choose to submit and post.

For more information on the recipients of your Personal Data, please contact us by using the information in the “Contacting us” section, below.

7. Your rights relating to your Personal Data

7.1 Your rights

You may have certain rights relating to your Personal Data, subject to local data protection laws. Depending on the applicable laws these rights may include the right to:

• Access your Personal Data held by us;
• Know more about how we processed your Personal Data;
• Rectify inaccurate Personal Data and, taking into account the purpose of processing the Personal Data, ensure it is complete;
• Erase or delete your Personal Data (also referred to as the right to be forgotten), to the extent permitted by applicable data protection laws;
• Restrict our processing of your Personal Data, to the extent permitted by law;
• Transfer your Personal Data to another controller, to the extent possible (right to data portability);
• Object to any processing of your Personal Data. Where we process your Personal Data for direct marketing purposes or share it with third parties for their own direct marketing purposes, you can exercise your right to object at any time to such processing without having to provide any specific reason for such objection;
• Opt out of certain disclosures of your Personal Data to third parties;
• If you’re under the age of 16, opt in to certain disclosures of your Personal Data to third parties;
• Not be discriminated against for exercising your rights described above;
• Not be subject to a decision based solely on automated processing, including profiling, which produces legal effects (“Automated Decision-Making”). Automated Decision-Making currently does not take place on our websites or in our services; and
• Withdraw your consent at any time (to the extent we base processing on consent), without affecting the lawfulness of the processing based on such consent before its withdrawal.

7.2 How to exercise your rights

To exercise your rights, please contact us by using the information in the “Contacting us” section, below. Your personal data may be processed in responding to these rights. We try to respond to all legitimate requests within one month unless otherwise required by law and will contact you if we need additional information from you in order to honor your request or verify your identity.

Occasionally it may take us longer than a month, taking into account the complexity and number of requests we receive. If you are an employee of a HireLogic customer, we recommend you contact your employer’s system administrator for assistance in correcting or updating your information.

Some registered users may update their user settings, profiles, organization settings and event registrations by logging into their accounts and editing their settings or profiles.

To update your billing information, discontinue your account or request return or deletion of your Personal Data and other information associated with your account, please contact us by using the information in the “Contacting us” section, below.

7.3 Your rights relating to customer data

As described above, we may also process Personal Data submitted by or for a customer to our cloud products and services. To this end, if not stated otherwise in this Privacy Statement or in a separate disclosure, we process such Personal Data as a processor on behalf of our customer (and its affiliates) who is the controller of the Personal Data (see the “Responsible HireLogic entity” section above). We are not responsible for and have no control over the privacy and data security practices of our customers, which may differ from those explained in this Privacy Statement. If your data has been submitted to us by or on behalf of a HireLogic customer and you wish to exercise any rights you may have under applicable data protection laws, please inquire with them directly. Because we may only access a customer’s data upon their instructions, if you wish to make your request directly to us, please provide us the name of the HireLogic customer who submitted your data to us. We will refer your request to that customer and will support them as needed in responding to your request within a reasonable timeframe.

7.4 Your preferences for email and SMS marketing communications

If we process your Personal Data for the purpose of sending you marketing communications, you may manage your receipt of marketing and non-transactional communications from HireLogic by clicking on the “unsubscribe” link located on the bottom of HireLogic marketing emails, by replying or texting ‘STOP’ if you receive HireLogic SMS communications. Alternatively, you can email us at privacy@hirelogic.com.

Be advised, however, that we may continue to send you transactional communications (e.g., emails regarding account notifications, customer support questions and similar information) regarding your use of the Websites and Services.You cannot opt out of receiving these types of communications.

8. California Disclosures

“Shine The Light” Law — California residents with whom HireLogic has an established relationship has the right to request certain information with respect to any Personal Data HireLogic may have shared with third parties for their direct marketing purposes. Alternatively, HireLogic may provide a cost-free means to opt out of such sharing. HireLogic has opted to provide you with a cost-free means to opt out of such sharing. If you do not want Hirelogic to disclose your Personal Data to other companies for their marketing purposes, please email us at privacy@hirelogic.com.

For California residents under the age of 18 and registered users of our Websites or Services, California law (Business and Professionals Code § 22581) provides that you can request the removal of content or information you posted on Websites.Any such request should be sent to us at privacy@hirelogic.com along with a description of the posted content or other information to be removed.Be advised, however, that applicable law may not permit us to completely or comprehensively remove your deleted content or for other reasons as set forth in this California law.

HireLogic does not share or transfer Personal Data that would constitute a “sale” of Personal Data under the California Consumer Privacy Act.

9. International transfer of Personal Data

HireLogic is located in the United States and our Websites are owned and operated by us in the United States. If you are located outside the United States, your Personal Data may be collected, transferred to and stored by us in the United States and by our affiliates and categories of third parties disclosed in Section 6, above, that are based in the United States other countries. Therefore, your Personal Data may be processed outside your jurisdiction and that may not provide for the same level of data protection as your jurisdiction, such as the EEA. We ensure that the recipient of your Personal Data offers an adequate level of protection and security, for instance by entering into the appropriate data processing agreements and, if required, standard contractual clauses or an alternative mechanism for the transfer of data as approved by the European Commission (Art. 46 GDPR) or other applicable regulator. Where required by applicable law, we will only share, transfer or store your Personal Data outside of your jurisdiction with your prior consent.

10. EEA Disclosures

The Legal Basis for Using EEA Personal Data — For residents of the European Economic Area (EEA), we advise that your Personal Data will be transferred to and processed in the United States, which has data protection laws that are different than those in your country and may not be as protective. The United States has not sought or received a finding of “adequacy” from the European Union under Article 45 of the General Data Protection Regulation (GDPR).Our legal basis for collecting and using your personal information is to do so with your consent; where we need the Personal Data for performance of a contract or requested service, or where the collection and use is in our or another’s legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms. In some cases, we may also have a legal obligation to collect the Personal Data in question. If we collected your Personal Data with your consent, you may withdraw your consent at any time.

Our retention of your Personal Data and any subsequent communications are based on our legitimate interest in providing you with new and potentially relevant materials based on your geography, role, or company. As always, you can elect to opt out from receiving such future communications.

To the extent that we transfer Personal Data from the EEA to a jurisdiction outside the EEA that has not been adduced by the European Commission as providing adequate data protections (such as the United States), we will ensure that such Personal Data is safeguarded through appropriate contractual terms or other approved mechanisms.

Rights for EEA Residents – If you are a resident of the EEA, you have the right to:

• Find out if we use your personal information, to access your Personal Information, and receive copies of your personal information.
• Withdraw any express consent that you have provided to the processing of your Personal Information at any time without penalty.
• Access your Personal Data and have it corrected or amended if it is inaccurate or incomplete.
• Obtain a transferable copy of some of your Personal Data which can be transferred to another provider when the Personal Data was processed based on your consent.
• If you believe your Personal Data is inaccurate, no longer necessary for our business purposes, or if you object to our processing of your Personal Data, you also have the right to request that we restrict the processing of your data pending our investigation and/or verification of your claim.
• Request your Personal Data be deleted or restricted under certain circumstances. For example, if is using your Personal Data on the basis of your consent and has no other legal basis to use such, you may request your Personal Data be deleted when you withdraw your consent.

Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your Personal Data conducted in reliance on lawful processing grounds other than consent.

If we ask you to provide Personal Data to us to comply with a legal requirement or enter into a contract, we will inform you of this and let you know whether providing us with your Personal Data is required and if not, the consequences of not sharing your Personal Information with us.

Similarly, if we collect and use your Personal Data in reliance on our or a third party’s legitimate interests and those interests are not already described above, we will let you know what those legitimate interests are.

We endeavor to apply suitable safeguards to protect the privacy and security of your Personal Data and to use it only consistent with your relationship with us and the practices described in this Privacy Statement.

To withdraw consent or exercise these rights, please contact us via email at privacy@hirelogic.com.

If you are not satisfied with our response, or believe we are processing your Personal Data in violation of the law, you have the right to lodge a complaint with the Supervisory Authority (also known as Data Protection Authority) or other appropriate governmental authority in your EEA Member State.A list of Supervisory Authorities is available here: https://edpb.europa.eu/about-edpb/board/members_en.

11. Canada Disclosures

For visitors or users of the Websites or Services in Canada, we take appropriate steps to comply with applicable Canadian data privacy requirements, including Canada’s Anti-Spam Legislation (CASL) and the Personal Information Protection and Electronic Documents Act (PIPEDA).Note, however, Personal Data stored or processed outside of Canada, including in the United States or another foreign country, may not be subject to the PIPEDA.In addition, Personal Data stored or processed outside of Canada is subject to the laws of that other country and may be available to the foreign government of the country in which the Personal Data or the entity controlling it is located pursuant to a lawful order in that jurisdiction.This Privacy Statement is intended to provide the required notices regarding our collection and use of Personal Data, including transfer to the United States.

You may request access to or correction of your Personal Data, or withdraw consent to our collection, use or disclosure of your Personal Data, by contacting at privacy@hirelogic.com. These rights are subject to applicable contractual and legal restrictions and reasonable notice. We may take reasonable steps to verify your identity before honoring any such requests.

12. Australia Disclosures

For visitors or users of the Websites or Services in Australia, the collection and processing of your Personal Data is governed by the Australian Privacy Act of 1988 and Spam Act 2003.

• Our service providers assume the same obligations, where relevant, under the Privacy Act as apply to us.
• We will not use or disclose Personal Data to third parties for the purpose of our direct marketing to you unless you have consented to receive direct marketing.You may opt out of any marketing materials we send to you through the unsubscribe mechanism or by contacting us directly. If you have requested not to receive further direct marketing messages, we may continue to provide you with messages that are not regarded as “direct marketing” under the Privacy Act or Spam Act, including changes to our terms, system alerts, and other information related to your account.
• Our servers are located in the United States. In addition, we or our service providers may use cloud technology to store or process Personal Data, which may result in storage of data outside Australia.
• If you think the Personal Data we hold about you is inaccurate, out of date, incomplete, irrelevant, or misleading, we will take reasonable steps, consistent with our obligations under the Privacy Act, to correct that information upon your request.You can contact us at as provided below.
• If you are unsatisfied with our response to a privacy matter, then you may file a complaint with the Office of the Australian Information Commissioner (at https://www.oaic.gov.au/privacy/privacy-complaints/).

15. Children

Our Websites and Services are not directed at children. We do not knowingly collect Personal Data from children under the age of 16 unless (a) we have obtained consent from a parent or guardian, (b) such collection is subject to a separate agreement with us or (c) the visit by a child under the age of 16 is unsolicited or incidental. If you are a parent or guardian and believe your child has provided us with Personal Data without your consent, please contact us by using the information in the “Contacting us” section below and we will take steps to delete their Personal Data from our systems.

16. How long do we keep your Personal Data?

We may retain your Personal Data for a period of time consistent with the original purpose of collection (see the “Purposes for which we process Personal Data and the legal bases on which we rely” section, above) or as long as required to fulfill our legal obligations. We determine the appropriate retention period for Personal Data on the basis of the amount, nature, and sensitivity of the Personal Data being processed, the potential risk of harm from unauthorized use or disclosure of the Personal Data, whether we can achieve the purposes of the processing through other means, and on the basis of applicable legal requirements (such as applicable statutes of limitation).

HireLogic does not access or store your financial information when you subscribe to our Services. We partner with third party providers to process payments. These partners’ use and processing of your Personal Data, including your financial information, is subject to their privacy policies and not this Privacy Statement.

After expiry of the applicable retention periods, your Personal Data will be deleted. If there is any data that we are unable, for technical reasons, to delete entirely from our systems, we will implement appropriate measures to prevent any further use of such data.

For more information on data retention periods, please contact us by using the information in the “Contacting us” section, below.

17. How we secure your Personal Data

We take appropriate precautions including organizational, technical, and physical measures to help safeguard against accidental or unlawful destruction, loss, alteration, and unauthorized disclosure of, or access to, the Personal Data we process or use.

While we follow generally accepted standards to protect Personal Data, no method of storage or transmission is 100% secure. You are solely responsible for protecting your password, limiting access to your devices and signing out of websites after your sessions. If you have any questions about the security of our websites, please contact us by using the information in the “Contacting us” section, below.

If you establish an account with us, please do not provide your login information, including your password, to another person.We cannot be responsible for a data breach or other incident if a password is used by unauthorized persons.

18. Changes to this Privacy Statement

We may update this Privacy Statement from time to time to reflect changes in our practices, technologies, legal requirements, and other factors. If we do, we will update the “Effective Date” at the top. If we make a material update, we may provide you with notice prior to the update taking effect, such as by posting a conspicuous notice on our Websites or by notifying you directly, or where required under applicable law and feasible, seek your consent to these changes.

We encourage you to periodically review this Privacy Statement to stay informed about our collection, processing and sharing of your Personal Data.

19. Contacting us

To exercise your rights regarding your Personal Data, or if you have questions regarding this Privacy Statement or our privacy practices please email us at privacy@hirelogic.com or write to us at:

HireLogic, Inc.

2711 LBJ Freeway, Suite 850

Dallas, TX 75234

We are committed to working with you to obtain a fair resolution of any complaint or concern about privacy. If, however, you believe that we have not been able to assist with your complaint or concern, and you are located in the EEA, you have the right to lodge a complaint with the competent supervisory authority.